You may not read minds, but convince your boss you can!

By | Feb 10, 2008

Which is my way of saying…anticipate your boss’s needs. That may seem to be self-evident, but it’s something we, as administrative assistants, forget sometimes. Here are just a few tips to staying ahead of the game.

  • Every afternoon before leaving the office, check your boss’s calendar for the next day. If he has a meeting on a topic, make sure the appropriate files are on his desk early enough for him to review them before the meeting.
  • If she has several people coming in for a meeting, make sure fresh coffee is made before the meeting participants get there. Make sure water is stocked in the frig for those that prefer it. And don’t forget to look the participants up in your contacts so you can greet them by name and ask them about something personal. That’s always a nice touch that impresses them and your boss.
  • If you hear on the grapevine that something important happened the night before, gather as much information as you can and hand it to the boss when he walks in the door in the morning.

I could go on forever about things you need to anticipate. The main point is that, as an administrative assistant, your job is to know what is happening in the office, the company, and even the industry, and anticipate the needs of your boss in connection with those happenings. Essentially, your job is to make his job easier. Everything you do towards that is a bonus to you and your reputation.

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3 Comments so far
  1. brian (1 comments) September 15, 2009 3:48 am

    The main point is that, as an administrative assistant, your job is to know what is happening in the office, the company, and even the industry, and anticipate the needs of your boss in connection with those happenings.

  2. Jodith (189 comments) September 15, 2009 6:30 am

    Absolutely. A good administrative or executive assistant must remain constantly informed. You can’t be the right hand to the head of a company if you don’t know what’s going on in that company.

  3. Jodith (189 comments) October 23, 2009 1:45 pm

    Absolutely. I encourage admins to read industry journals and web pages (get your boss to recommend some). I had one boss where it was my job to keep abreast of employment related legislation going through the appeals courts. It’s also why you should always be on good terms with everyone in the office, so you hear the gossip you need to hear (and more importantly, that your boss needs to hear).

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