Comments on: Organizing Your Desk for Optimum Efficiency.

By: Earl

Earl — Sat, 17 Jul 2010 15:38:40 +0000

Nice article (and nice blog design too). One thing I always preach in terms of saving files on the computer is always save to a network, or an external hard drive. There is nothing that is going to slow down the performance of a computer than having tons of disorganized files and folders stored to it, without ever defragging the system. The other benefit of the external drive is that you can pick it up and take it with you on your travels and use it with any computer rather than necessarily having to take your complete PC with you.

By: Jodith

Jodith — Thu, 27 Mar 2008 13:52:48 +0000

Which is what I am constantly preaching to all of the employees at our agency. Anytime I see files being saved to the desktop, they get a lecture. “Only shortcuts go on the desktop. Files go on the server.”

Thanks for the comment, Mark.

By: MarkH

MarkH — Thu, 27 Mar 2008 01:19:35 +0000

Another good thing about keeping your files on the network drive is that the system administrators back those files up regularly. If you accidentally delete a file or overwrite it (my normal mistake), you can get it back from the backup version.Great tips!

By: Jodith

Jodith — Tue, 25 Mar 2008 14:07:03 +0000

Thanks for the comment, Ronnie. Although, you'll notice I'm talking about organized versus neat.

There's a good article on Desk Demon talking about the difference in organized and neat. Check out Five Reasons Why a Messy Desk Is a Good Thing.

My desk is not the neatest, but it is organized. I know where everything is, and the one thing that makes me crazy is for someone to come in and move things on my desk. I'll spend an hour figuring out where everything is again.

If I could give one piece of advice to bosses out there, it's not to mix-up neatness with organization. I worked with one admin who's desk was always immaculate. That's because she dumped everything into random files in her desk and could never lay her hands on anything when you needed it. My desk is more messy, but I can usually put anything in your hands within seconds.

By: ronnie

ronnie — Mon, 24 Mar 2008 19:56:12 +0000

I agree with you there Jodith.In fact, sometimes I am regarded a 'stiff' boss whenever I demand that things in the office should be organized and neat -always. I guess it is something I got from the Japanese's 5S concept of productivity.Being organize at work brings with it a sense of wellness, and you are more likely encourage to be more productive.Great post here! Cheers! ronnie's last blog post..Always strive to excel, but only on weekends