Make Your Documents Cleaner

By | Apr 10, 2008

One thing that I see over and over again, even from experienced Administrative Assistants, is badly aligned text. It might not look that bad on screen, but once you print out your document, it detracts from the overall look and professionalism that you want to project.

The mistake that most make is using the space key to try to align text. This is a mistake for a couple of reasons.

First of all, most fonts used these days are proportional fonts, meaning that each letter takes up only as much space as it needs, instead of every letter taking up the same amount of space as was the case in typewriter fonts (like Courier). It is nearly impossible to exactly line up two lines unless they have exactly the same text, since different amounts of text take up a different amount of space.

Second, if you are using spaces to line up text, it is easy for the eye to be fooled by letters like T and O, that is letters that take have different thicknesses from top to bottom. The eye will fool you into thinking that your text is aligned when it isn’t. It’s not really apparent until you print it out, but then it can be very noticeable.

In my next post, I will walk you through the steps of setting up your tabs to align your text.

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1 Comment so far
  1. Lindsay (8 comments) April 11, 2008 11:03 am

    I agree, poorly aligned text looks really sloppy. And it’s not always visible on the screen.

    Lindsay’s last blog post..I don’t recommend a Flexi Lead

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