In my previous post, I told you why using the space key to align text doesn’t work well. Today, I will show you how to use tabs to align your text properly, giving your documents the professional look your boss expects.
In the upper right corner of your Word window, where the left and top rules meet, you’ll see the tab setter
The tab setter by default is the one shown, which is the left align tab. It aligns text on the left wherever you set the tab.
The other tab possibilities are:
The Right Align tab aligns text on the right wherever the tab is set.
The Center Align tab centers text at the point of the tab.
The Decimal Align tab aligns by decimal point. This one is handy when you want to put a column of aligned monetary amounts in a document.
The Bar Tab doesn’t actually align text. Rather, it inserts a vertical bar at the point of the tab. This is a good way to put a vertical bar in the text without using a drawing tool.
To set a tab, all you need to do is click on the selector in the upper left corner until the type of tab you want to set shows, and then click where you want the tab on the toolbar. If you have text already typed that you want to align, highlight the text and then set the tab. Below is a screen shot showing the different tabs in use. Click on the thumbnail to see it full size. I’ve left formatting on so you can see where the tabs are inserted.
Remember, your boss is judged by the quality of correspondence with her name on it. Make your documents stand out from the crowd by their quality and polish.