Creating a Zip File

You need to e-mail a big file to a client, but it’s too big for either your or their e-mail limits.  What do you do?

Easy, you just compress the file and send it again.  While once upon a time you needed to have 3rd party software like WinZip to compress files into a zip folder, starting with Windows XP, you have that utility within the operating system.

It’s easy to use:

1. Open Windows Explorer (right click on Start and choose Explore).
2. Navigate to the file or folder you want to compress.
3. Right click the appropriate folder or file, choose “Send To” and then “Compressed (zipped) Folder”.

That’s it.  It’s just that easy.  Your original file or folder will be untouched.  A copy will be compressed into a zipped folder with the same name as the original file or folder but which is significantly smaller in size than the original.

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• Creating a Zip File
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• Setting Up A Filing System Part 5: More on Naming Computer Files

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