So, you’re starting a new job as an Administrative or Executive Assistant. What do you do to make sure you start off on the right foot and are able to hit the ground running?
First Things First
Your first task should be to sit down with your new boss and find out exactly what he/she expects. Some of the things to find out are:
Set Up Daily Meetings
Each boss is going to be a bit different. It helps to sit down on the first day and get some clear guidelines on what this particular boss wants. I also highly recommend having a one-on-one time every morning so you can catch up on what he’s currently working on and what his priorities are for the day. This is an important daily habit to get into. You can’t adequately manage his calendar and screen his calls if you don’t have an idea of what is important and what isn’t, and those priorities are going to change from day to day.
Never Bad-Mouth the Outgoing Admin
It doesn’t matter if she was the worst admin ever, if her files were a mess, her procedures scanty, and her professionalism lacking. For all you know, your boss worshipped her. If you want to change procedures, never couch it in terms of the old admin’s procedures being lacking. Just present it as, “This is what will help me do the job.”
Don’t Make Wholesale Changes
Even if you’re convinced that you know the absolutely best procedure for an existing task, don’t make changes immediately. Get to know the boss and office for a bit before suggesting changes. There may be reasons the procedures are as they are. Make sure your reasons for changing it are at least as compelling as the reasons for keeping it the same.
Starting a new job can always be a bit nervewracking. In my next post, I’ll talk about what you can do as the exiting admin to make your replacements life a bit easier.
So, what do you think are important items to consider on your first day as a new Administrative or Executive Assistant? Leave a comment and let’s hear your ideas!