Another Should Know Software: Microsoft SharePoint Services

By | Dec 24, 2008

In a previous post, I talked about must know software for the administrative assistant. Today, I have another piece of software that career minded administrative assistants should learn.

Microsoft Windows SharePoint Services is a versatile software that can help businesses and teams maintain communication and easily collaborate on documents.  And with it’s out-of-the-box functionality, pretty much anyone can build an easily used intranet that can scale from a single team or office to the needs of the entire company.

Many businesses have started using SharePoint on their networks to provide an easily updated intranet service as well as file server capabilities.  The creation and maintenance of a SharePoint site is so easy, that many task their administrative assistants with managing the site.  Hence this post.

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The beauty of using a SharePoint site is the ease with which you can customize the site for your group’s individual needs.  Sites can include:

  • Document libraries that allow collaboration on a document as well as version control, so changed documents can easily be rolled back to previous versions, and document change history is–well–documented.
  • Team calendars that can contain everything from team meeting dates, to project deadlines, to vacation schedules.
  • Lists of links to resources on the internet so everyone has easy access to them.  No more constant e-mailing of links around because people forget to bookmark them.
  • Announcements so the whole team can be apprised of important project news.  This should save on individual e-mails and stress on the Exchange Server.
  • Discussion boards to allow teams to easily talk about projects regardless of geographic location or time zone.

In addition to all the wonderful functionality of a SharePoint site, the drag and drop ease of building the site is one of its biggest selling points.  With very little technical knowledge, anyone can quickly learn how to set up and manage a SharePoint site.  If you have FrontPage 2003, you can customize your site even more.

If you want to learn more about Microsoft SharePoint Services, Microsoft has a nice downloadable tutorial.  It does not require SharePoint to run it, however, it is quite a large file, so it might take a while to download.  You can get the tutorial here.

With so many companies using SharePoint Services, it’s a software that career minded administrative assistants should know.

How many of you out there have used SharePoint Services, and what’s your experience with it?

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4 Comments so far
  1. J.D. Meier (1 comments) December 25, 2008 3:50 am

    Good write up.

    Yes SharePoint is a good move. it’s more of a platform so it simplifies a lot of common scenarios.

  2. Jodith (182 comments) December 25, 2008 9:54 am

    Yes, SharePoint is a great tool, and I’ve seen lots of ads for administrative assistants who have some experience with it. As a matter of fact, that’s what my current job entails, building SharePoint sites for departments.

  3. Event Log Monitoring (1 comments) July 22, 2010 6:18 am

    I’ve seen sharepoint used at a few companies now. It can be nice but if not designed and implemented right it can be a big cluster. Overall though its a nice product for sharing information.

  4. IT Support Hampshire (1 comments) September 13, 2010 3:41 am

    As long as you set it up correctly it can be a very valuable tool for small or growing offices.

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