Ask the Admin: Watermarks in MS Word

By | Sep 2, 2009

NOTE: Don’t forget to enter my contest to win a Starbuck’s Gift Card.

Quite a while ago, I posted about using the watermark function in Microsoft Word.  Like most bloggers, I tend to spend time reviewing what search terms bring people to my blog.  This month, I’ve had several folks searching for some different ways to use watermarks in MS Word.  Hence, a follow up to my previous post.

Using Text Other Than That in Drop Down List

A couple of googlers wanted to know how to use different text in your watermark besides those in the drop down list.  That’s actually pretty easy.  Just highlight whatever text is in the dropdown list and type over it.  This is true for many Microsoft product functions that utilize drop down lists for inserting text, so it’s a good thing to remember.


Aligning or Moving Watermarks

Unfortunately, using the watermark function in MS Word doesn’t give you any way to make changes to the default watermark location.  However, you can easily mimic a watermark in your documents with your own graphics.

To insert a graphic watermark (Note: all graphics are thumbnails. Click on each to see a full size version):

  1. Insert the graphic into your document, and move it to the desired location.
  2. Right click on your graphic and choose “Format Picture”.
  3. On the “Picture” tab, click the drop down list under “Image Control” and choose “Washout”.
  4. Go to the “Layout” tab and choose “Behind Text”, and then click on the “Advanced” button.
  5. Uncheck the box next to “Move object with text” and click OK.
  6. Click OK again.


There you have it, a unique watermark that you can change size, alignment and location on.  This way will also allow for more than one watermark on the page.  Just add other graphics and repeat the steps with each graphic.  Stay tuned on Friday, when I’ll show you how to use WordArt as a watermark.

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