Last week we talked about helping the boss be more productive by properly screening calls. This week, let’s explore another way to help the boss be more productive: managing the calendar.
“Managing the calendar,” you’re thinking. “Isn’t that just scheduling the boss’s meetings?” Well, scheduling meetings is just part of what it takes to manage your boss’s calendar. You aren’t just scheduling meetings, you’re doing something much more important. You’re managing his time!
It’s All About Time Management
Think about it. Your boss has so much more to do than attend meetings. If all his time is taken up in meetings, he’ll never get anything else done. Your job is to make sure she’s not so overwhelmed with meetings that she can’t get manage other work.
Just Like Screening Calls
Just because your boss is invited to a meeting doesn’t mean he really needs to be there. Just like screening phone calls, you need to use your judgement here to figure out which meetings to approve and which ones to delegate to someone else.
When you first start a new job this can be quite difficult. Until you get a grasp of your boss’s priorities, it’s a good idea to review his calendar during your daily meetings. Go over all new meeting requests so he can decide which ones he needs to attend and which not. After a while, you’ll get a feel for what can be delegated and can’t, and you’ll be able to start using your own judgment, just like screening calls.
But What About the Rest of the Time
As I said before, managing the boss’s calendar is about more than just scheduling the boss’s meetings (or not scheduling them as the case may be). In Wednesday’s post, I’ll go into more depth about scheduling other necessities for your boss to keep him as productive as possible.