http://administrativearts.com/2009/12/16/youre-over-your-limit/ The art of being an Administrative Assistant. Thu, 01 Dec 2011 15:33:22 +0000 hourly 1 http://wordpress.org/?v=3.1 http://administrativearts.com/2009/12/16/youre-over-your-limit/comment-page-1/#comment-1349 Jodith Tue, 02 Feb 2010 13:15:03 +0000 http://administrativearts.com/?p=700#comment-1349 Thanks for the comment, Mary. I haven't heard of Attachments Processor. I need to go look it up. It sounds like a wonderful tool, especially for engineering type firms that regularly e-mail huge documents. Thanks for the comment, Mary. I haven’t heard of Attachments Processor. I need to go look it up. It sounds like a wonderful tool, especially for engineering type firms that regularly e-mail huge documents.

]]> http://administrativearts.com/2009/12/16/youre-over-your-limit/comment-page-1/#comment-1343 Mary B Mon, 01 Feb 2010 17:13:56 +0000 http://administrativearts.com/?p=700#comment-1343 At our company, we use a program called Attachments Processor. It strips the attachments from all your emails and puts them in a designated folder on your hard drive, leaving a link to them on the email. It is transparent to the user, in that when you click on the link, it still opens up the attachement, the same as it would if it were still attached. Since it is generally the attachments that take up the most room, this frees up a lot of room on the Outlook account. You can also still forward an email with an attachment, as Attachments Processor will pop up a message saying that you have links attached to the email, and would you prefer to forward the actual files instead. In addition to that, I have Personal Folders set up where I put emails that I would not need to keep in the networked section of Outlook. These folders reside on my hard drive, and also do not count toward my total size limit. At our company, we use a program called Attachments Processor. It strips the attachments from all your emails and puts them in a designated folder on your hard drive, leaving a link to them on the email. It is transparent to the user, in that when you click on the link, it still opens up the attachement, the same as it would if it were still attached. Since it is generally the attachments that take up the most room, this frees up a lot of room on the Outlook account. You can also still forward an email with an attachment, as Attachments Processor will pop up a message saying that you have links attached to the email, and would you prefer to forward the actual files instead.
In addition to that, I have Personal Folders set up where I put emails that I would not need to keep in the networked section of Outlook. These folders reside on my hard drive, and also do not count toward my total size limit.

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