Is It Safe To Copy Documents

By | May 24, 2010

If you have a newer digital copier, the answer may be no.  According to a story on CBS, most digital copiers made since 2002 contain a hard drive, which keeps digital copies of documents you copied in the past.  And guess what?  When your lease on that equipment is up, the leasing company most likely isn’t reformatting the hard drive before it resells the copier.

CBS looked at 4 randomly selected copiers out of 6,000  in a warehouse in New Jersey, and found copies of paystubs including names, addresses and social security numbers, a list of gang members wanted for arrest in Buffalo, $40,000 in copied checks, and 300 pages of personal medical records (can you say HIPPA violation).

If you are using one of these copiers and are concerned about document security, make sure that the hard drive gets erased before your lease ends or you sell the machine .  This danger poses a threat to the confidentiality of your customer and company records.  Call your leasing company or the manufacturer of your copier to find out how you can protect the data on your copier’s hard drive.

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