Ask the Admin: Making Tasks Private

By | Nov 29, 2010

I got this e-mail from Marcie:

I am trying, for the first time to set a task in Outlook 2010. I would like the task to recur hourly, starting at 8:am and ending at 5:pm, every weekday. This reminder is to remind me to drink 8 oz. of water. My calendar is viewable by my 2 Directors and 3 Academic Coordinators, and even though I’m sure none of us personally care how much water I consume, I just don’t want to place it on my calendar, one of the coordinators, is on Atkins and has her snack times 10:30a & 3:00p visible on her calendar as a recurring appointment every day. I just don’t want my water consumption to show up like that on my calendar. Can you offer an advise?

Thanks for the question, Marcie.  Since tasks don’t show on your calendar, using the task function is a good way to go.  It’s fairly easy to set a task to private, so only you see it.  Others who have access to your tasks can see that there is a task, but won’t be able to see what it is.

Open the New Task window.  On the left hand side of the tool bar, under the Tasks tab, you’ll see a button called “Private”.  Click that to toggle privacy on and off for that particular task.

Screen Shot showing location to set a task to private in Microsoft Outlook 2010.

As for setting an hourly task, I answered that question previously.  Unfortunately, there isn’t an easy way to do it.  Click here to read my post on setting hourly tasks.

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