Ask the Admin: Notifications in Public Calendars

By | Jun 1, 2015

Today I’m revisiting an old Ask the Admin question from 2011.  Why? Because I’m constantly learning new things. This question came from Stan:

I have a shared public calendar in Outlook 2007. Can I set it to notify sharing users of changed appointments?

We found two workarounds. One was to create a public distribution list and add it as an attendee to each meeting on the public calendar. The other workaround is to create the calendar in SharePoint first (assuming your company is using SharePoint), and then moving the appointment to Outlook. SharePoint has a notification system that worked for this situation.

Group Scheduling

Outlook has a function called Group Scheduling. You can see a good overview of the system here. When you create a Group Schedule in Outlook 2010, you can set email notifications in the options section. Voila! It’s done.

Just one more reason to keep up with your continuing education. You can never learn to much!

 

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