Learn Office 2007 with Ribbon Hero
One of the biggest problems with Office 2007 is that the interface of the programs is very different from previous versions of Office. Tasks you can usually do with your eyes closed have become absurdly hard in 2007 simply because we have to relearn the interface. Once you figure out the interface, you’ll find that [...]
How to Organize the Boss’s E-mail
Often as an administrative assistant (and very frequently as an executive assistant), you’ll have the job of monitoring and organizing your boss’s e-mail. This essentially entails reading through his new mail and either replying on his behalf, delegating the e-mail to one of her direct reports, or organizing e-mail that needs a response directly [...]
“You’re over your limit”
No, no, not your credit card. You’re e-mail account!
We’ve all gotten the dreaded “You’re Over Your Limit” messages in our e-mail. There’s no better way to ruin a good day than to realize you must suddenly drastically reduce the size of your e-mail (or worse yet, your boss’s). You really only have two choices: delete [...]
Ask the Admin: Scheduling Tasks for Others
And we have another question about Microsoft Outlook, this time about scheduling e-mails. Json asked in his e-mail:
Hi I read your article about setting up recurring tasks and wonder if there is any way to do automatic email reminders to my staff. My staff members have tasks with different due dates. For [...]
Ask the Admin: Set up Recurring Tasks at 8 Month Intervals
I had a question stemming from my post on setting up recurring tasks in Microsoft Outlook. Pierre wants to know how to set up a task to recur at 8 month intervals.
This is actually quite easy. If you look at the Task Recurrence Window:
If you choose Monthly as the recurrence period, you’ll see that you [...]
Where Are My Outlook Calendar Items?
I know you’ve all probably experienced this before. One day an appointment is on the calendar, and then it’s just gone. I can’t tell you how many times I’ve accused my boss of messing up his calendar, but I’ve found out it wasn’t actually his fault (sorry about that, Val!).
The Problem with Delegates
It turns out [...]
8 Tips for using Outlook’s Out of Office Assistant
In the midst of the holiday season, where everyone is absent from the office at some point, the use of the Outlook Out of Office Assistant is widespread. But, let’s face it, not everyone uses Out of Office wisely. Here are 10 tips for making the best use of Outlook’s Out of Office Assistant.
Don’t make [...]
Using To Do Lists
There’s a great post on OfficeArrow about using to do lists. I’ve talked previously about using Outlook to manage tasks. These two articles fit perfectly together. To do lists are great for keeping you organized and keeping you from losing track of tasks. Using Microsoft Outlook to track your to do list adds another layer [...]
Sharing Your Distribution Lists
The Professional Assistant had a great post on setting up distribution lists. But what about when you want to share that distribution list with another person? Here’s how you can do that.
Open a new e-mail.
Then switch to your Contacts in Outlook.
Find your distribution list in your Contacts. Click on the distribution list to highlight it [...]
For the Boss: Keeping Your Personal Life Private
In this day of shared calendars, it can be hard to keep your personal life private. No matter how much you trust your administrative assistant, you just want to keep some things to yourself. If you use Microsoft Outlook, you don’t have to be afraid to share your calendars and tasks, because you [...]
