Guest Post: Is Multitasking All It’s Cracked Up To Be?

By | Dec 1, 2010

Today’s article is a guest post from Wendy Stoneman. You’re busy. You’ve got 12 things on your To-Do List. All of them have to get done today. In the middle of working down your list, the phone rings, emails messages come in, people stop by with requests – it’s a typical workday. That’s ok, you’re […]

Maintaining Your Office Supply Cabinet

By | Jun 11, 2010

Most of the time when we take a new administrative assistant or executive assistant position, part of our job duties is to order and maintain office supplies.  Often, there is an already existing office supply cabinet, and we simply take note of what is currently used and reorder as necessary. If you have to set […]

Ask the Admin: Managing E-mail for the Boss

By | Jun 9, 2010

This question came from Jody: Did you get any feedback on how assistants typically work with their boss’ email? My boss has never had anyone help him with his vast quantities of email and I am wondering where to look for best practices. I did not get any comments on the post I previously wrote […]

How To Find Your Electronic Files Faster

By | Jun 7, 2010

In Part 5 of Setting Up a Filing System, I said I’d show you how to set up Windows Explorer to help you find your files faster.  Many of you may know Windows Explorer as My Computer, since that is the name Windows gives the shortcut. Windows Explorer Default View The default view of files […]

Setting Up A Filing System Part 5: More on Naming Computer Files

By | Apr 29, 2010

I talked about naming computer files in Part 4 of Setting Up a Filing System, but I mostly talked about Windows file naming conventions.  In comments, Layne made another suggestion: I would like to suggest in your series on “How To” set up a filing system electronically if you would include a write up on […]

Office Supplies An Administrative Assistant Needs At Her Desk

By | Mar 17, 2010

Let’s face it, as executive and administrative assistants, we never seem to have enough space in our desk to keep everything we need.  Space always seems to be at a minimum.  It’s hard to keep everything we need handy and still keep our desks looking neat and organized. So what exactly do we need to […]

Setting Up A Filing System Part 4: Naming Computer Files

By | Feb 22, 2010

Naming computer files in most ways is the same as naming any other file, except for a few conventions you need to think about. Using Special Characters Generally, when naming computer files in Windows, you cannot use the following characters: < (less than) > (greater than) : (colon) ” (double quote) / (forward slash) \ […]

Setting Up a Filing System Part 3: Creating Your Files

By | Feb 15, 2010

In Part 1 of Setting Up a Filing System, I talked about the types of filing systems you can choose from.  In Part 2, I talked about Active vs. Historical files.  Now that you have some of the theory behind you, let’s talk about actually setting up your files. Most of the time when we […]

Setting Up a Filing System Part 2: Active vs. Historical Files

By | Feb 9, 2010

One thing to consider when setting up your filing system is how you are going to treat active versus historical files. Essentially, active files are ones you still need to have regular access to while historical files are those which you are unlikely need to access to, but which need to be kept for legal […]

Setting Up a Filing System Part I

By | Feb 8, 2010

No matter what level you work at in the administrative support field, whether you’re a receptionist or a C-Level Executive Assistant, you are going to end up doing filing.  That’s just the way it is.  When you work with documents, you have to know where to file those documents for later retrieval.  Most of what […]

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