Ask the Admin: Set up Recurring Tasks at 8 Month Intervals

By | Oct 28, 2009

I had a question stemming from my post on setting up recurring tasks in Microsoft Outlook.  Pierre wants to know how to set up a task to recur at 8 month intervals. This is actually quite easy.  If you look at the Task Recurrence Window: If you choose Monthly as the recurrence period, you’ll see […]

Where Are My Outlook Calendar Items?

By | Sep 21, 2009

I know you’ve all probably experienced this before.  One day an appointment is on the calendar, and then it’s just gone.  I can’t tell you how many times I’ve accused my boss of messing up his calendar, but I’ve found out it wasn’t actually his fault (sorry about that, Val!). The Problem with Delegates It […]

8 Tips for using Outlook’s Out of Office Assistant

By | Dec 15, 2008

In the midst of the holiday season, where everyone is absent from the office at some point, the use of the Outlook Out of Office Assistant is widespread.  But, let’s face it, not everyone uses Out of Office wisely.  Here are 10 tips for making the best use of Outlook’s Out of Office Assistant. Don’t […]

Using To Do Lists

By | Aug 27, 2008

There’s a great post on OfficeArrow about using to do lists.  I’ve talked previously about using Outlook to manage tasks.  These two articles fit perfectly together.  To do lists are great for keeping you organized and keeping you from losing track of tasks.  Using Microsoft Outlook to track your to do list adds another layer […]

Sharing Your Distribution Lists

By | Apr 2, 2008

The Professional Assistant had a great post on setting up distribution lists.   But what about when you want to share that distribution list with another person?  Here’s how you can do that. Open a new e-mail. Then switch to your Contacts in Outlook. Find your distribution list in your Contacts.  Click on the distribution list […]

For the Boss: Keeping Your Personal Life Private

By | Mar 31, 2008

In this day of shared calendars, it can be hard to keep your personal life private. No matter how much you trust your administrative assistant, you just want to keep some things to yourself. If you use Microsoft Outlook, you don’t have to be afraid to share your calendars and tasks, because you can mark […]

Creating Recurring Tasks in Microsoft Outlook

By | Mar 27, 2008

In my last post, I showed you how to create tasks in Microsoft Outlook to provide reminders and help you track your tasks. Today, I’ll cover creating recurring tasks in Outlook. We all have those tasks that we do on a daily, weekly, and monthly basis. However, if you have a short attention span like […]

Never Lose Track of Another Task

By | Mar 26, 2008

Over the years, I have used a number of different methods to track tasks, from sticky notes stuck to my monitor, to a steno pad to write down tasks. While I still use a steno pad to write down tasks as they come to me, my main organizational tool is Microsoft Outlook. Using the Tasks […]

Software Training from Microsoft

By | Feb 14, 2008

Yes, there are other office products out there besides Microsoft Office. But if you work in the administrative field for any length of time, you’ll soon discover that Microsoft Office is the industry standard for office administration. And, when you reach the upper echelons of your administrative career, you will be expected to know the […]

Data collecting: the Backbone of a Good Assistant

By | Feb 9, 2008

Back when I was a department secretary (we won’t talk about how long ago that was), I had not yet realized the importance of collecting snippets of information about people and things. Then one day our long time receptionist announced she was retiring, and I was tasked with entering all the information from her Rolodex […]

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