“You’re over your limit”

By | Dec 16, 2009

No, no, not your credit card.  You’re e-mail account! We’ve all gotten the dreaded “You’re Over Your Limit” messages in our e-mail.  There’s no better way to ruin a good day than to realize you must suddenly drastically reduce the size of your e-mail (or worse yet, your boss’s).  You really only have two choices: […]

10 Tips for Setting Up a Mailing List

By | Dec 9, 2009

In my last post, I talked about the Pitfalls of Addressing Mail.  Today I’d like to talk about actually creating your mailing list.  I have created and maintained many mailing lists over the years, and have learned from my many mistakes how to avoid some of the problems you run across when you create a […]

Excel Is NOT a Database!

By | Nov 16, 2009

We all know what Microsoft Excel is.  It’s a spreadsheet software.  It’s not a database.  It’s never been a database.  It never will be a database.  Do I sound strident there?  GOOD! Seriously, it’s not a database, folks, so please quit using it as one.  I can’t tell you how many places I’ve worked keep […]

Ask the Admin: Scheduling Tasks for Others

By | Oct 30, 2009

And we have another question about Microsoft Outlook, this time about scheduling e-mails. Json asked in his e-mail: Hi I read your article about setting up recurring tasks and wonder if there is any way to do automatic email reminders to my staff. My staff members have tasks with different due dates. For example, staff […]

Ask the Admin: Set up Recurring Tasks at 8 Month Intervals

By | Oct 28, 2009

I had a question stemming from my post on setting up recurring tasks in Microsoft Outlook.  Pierre wants to know how to set up a task to recur at 8 month intervals. This is actually quite easy.  If you look at the Task Recurrence Window: If you choose Monthly as the recurrence period, you’ll see […]

Where Are My Outlook Calendar Items?

By | Sep 21, 2009

I know you’ve all probably experienced this before.  One day an appointment is on the calendar, and then it’s just gone.  I can’t tell you how many times I’ve accused my boss of messing up his calendar, but I’ve found out it wasn’t actually his fault (sorry about that, Val!). The Problem with Delegates It […]

Ask the Admin: Watermarks in MS Word Part II

By | Sep 4, 2009

NOTE: Don’t forget to enter my contest to win a Starbuck’s Gift Card. In my last post, I showed you how to make a graphic into a watermark in Microsoft Word.  Today, I’ll show you how to do the same thing with text using WordArt.  The reason we use WordArt is because a text box […]

Ask the Admin: Watermarks in MS Word

By | Sep 2, 2009

NOTE: Don’t forget to enter my contest to win a Starbuck’s Gift Card. Quite a while ago, I posted about using the watermark function in Microsoft Word.  Like most bloggers, I tend to spend time reviewing what search terms bring people to my blog.  This month, I’ve had several folks searching for some different ways […]

Grammar Tip: Easier vs Easily

By | Aug 26, 2009

photo credit: quinn.anya Proofreading is an essential skill for all administrative support personnel.  In addition to spelling and typos, you also need to be looking for proper word usage.  In a previous post, I talked about confusing the words Prospective and Perspective.  Today I have another pair of words that I often find misused. Easier […]

Creating a Printed Watermark in MS Word

By | Jan 19, 2009

You’ve seen them, documents with a word or picture in the background with the text of the document running over the top of it.  Just how do they do that, anyway?  If you use Microsoft Word, placing a printed watermark in your document is easy. What is a watermark anyway? A true watermark is created […]

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