What Are Your New Year’s Goals?

By | Dec 29, 2008

As the holidays wind down, New Year’s Day looms, and with it the spectre of New Year’s Resolutions.  While most people look at these resolutions in a personal sense, like losing weight, exercising more, or being more assertive, I’ve found it beneficial to apply the idea of New Year’s Resolutions to work as well.  We […]

Another Should Know Software: Microsoft SharePoint Services

By | Dec 24, 2008

In a previous post, I talked about must know software for the administrative assistant. Today, I have another piece of software that career minded administrative assistants should learn. Microsoft Windows SharePoint Services is a versatile software that can help businesses and teams maintain communication and easily collaborate on documents.  And with it’s out-of-the-box functionality, pretty […]

8 Tips for using Outlook’s Out of Office Assistant

By | Dec 15, 2008

In the midst of the holiday season, where everyone is absent from the office at some point, the use of the Outlook Out of Office Assistant is widespread.  But, let’s face it, not everyone uses Out of Office wisely.  Here are 10 tips for making the best use of Outlook’s Out of Office Assistant. Don’t […]

Creating Calendars in Microsoft Word

By | Nov 19, 2008

2009 is just around the corner, and you’re going to be needing new calendars.  You can save your company some money by printing out calendars from Microsoft Word instead of buying an expensive calendar from the office supply store.  It’s an easy process. In Microsoft Word, click on File and then New. This will bring […]

Quick Navigation in Word

By | Oct 22, 2008

I know you’ve been there.  You’re editting a huge document, and now you need to go back through and proof your edits.  Here’s a tip to help you out.  Shift-F5 will take you through your edits in a document.  Hitting shift-F5 once will take you to your last edit, and subsequent uses will go through […]

Create PDF Files for Free

By | Oct 16, 2008

Many times in an office environment you need to create a file that can be opened by anyone without any specific software requirements. If you have Windows, you can use the Microsoft Image Writer that is in your printer directory, but that doesn’t work for people using Apple or Linux operating systems. The standard document […]

Must Know Software for the Administrative Assistant

By | Oct 9, 2008

These days, with companies reorganizing and downsizing, more and more is being expected of the Administrative Assistant role.  We’re not just expected to take care of the boss anymore, we’re also expected to design databases, manage websites, produce newsletters and a plethora of other duties we weren’t expected to do in the past.  As such, […]

Making A Full Page of the Same Label

By | Sep 22, 2008

So, you have a mailing to process, and you want to make a full page of the return address label.  Don’t worry, you don’t have to type out each label individually.  Making a full page of the same label is very easy in Microsoft Word. First, click on Tools: Letters and Mailings: Envelopes & Labels: […]

Controlling Your Graphics

By | Sep 15, 2008

Has this ever happened to you?  You place a graphic in your Word document and send it to the back so you can type the text over it.  But then you decide the graphic placement isn’t quite right, and you click on it to move it.  Only it won’t click.  All you do is move […]

Creating a Zip File

By | Sep 10, 2008

You need to e-mail a big file to a client, but it’s too big for either your or their e-mail limits.  What do you do? Easy, you just compress the file and send it again.  While once upon a time you needed to have 3rd party software like WinZip to compress files into a zip […]

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