Guest Post: Is Multitasking All It’s Cracked Up To Be?

By | Dec 1, 2010

Today’s article is a guest post from Wendy Stoneman. You’re busy. You’ve got 12 things on your To-Do List. All of them have to get done today. In the middle of working down your list, the phone rings, emails messages come in, people stop by with requests – it’s a typical workday. That’s ok, you’re […]

Ask the Admin: Making Tasks Private

By | Nov 29, 2010

I got this e-mail from Marcie: I am trying, for the first time to set a task in Outlook 2010. I would like the task to recur hourly, starting at 8:am and ending at 5:pm, every weekday. This reminder is to remind me to drink 8 oz. of water. My calendar is viewable by my […]

Ask the Admin: Recurring Hourly Tasks in Outlook

By | Mar 15, 2010

I had a request from a reader about setting up recurring tasks in Outlook on an hourly basis.  I know of only two options, both of which are workarounds.  After doing some Google searches, I haven’t found anything else better, though. Use the Snooze Button The first option is to set a daily recurring task […]

10 Things To Do When the Computer Is Down

By | Dec 30, 2009

Don’t you hate it when the computer or network is down?  You feel like you can’t do anything, we’re so attuned to doing everything electronically these days.  After you call the tech folks, what do you do then? We had a network outage last week, and I had to look around for a few minutes […]

“You’re over your limit”

By | Dec 16, 2009

No, no, not your credit card.  You’re e-mail account! We’ve all gotten the dreaded “You’re Over Your Limit” messages in our e-mail.  There’s no better way to ruin a good day than to realize you must suddenly drastically reduce the size of your e-mail (or worse yet, your boss’s).  You really only have two choices: […]

Managing Calendars Part 2: Scheduling More Than Meetings

By | Nov 4, 2009

In my last post, I talked about using discretion in scheduling meetings.  Today, we’ll go into other ways to manage your boss’s calendar to increase his productivity. Keep the Calendar More Full Than It Looks Let’s face it.  If there’s a blank spot on your boss’s calendar, someone’s going to want to schedule a meeting there.  […]

Managing Calendars: More Ways to Keep the Boss More Productive

By | Nov 2, 2009

Last week we talked about helping the boss be more productive by properly screening calls.  This week, let’s explore another way to help the boss be more productive: managing the calendar. More Than Just Scheduling Meetings “Managing the calendar,” you’re thinking.  “Isn’t that just scheduling the boss’s meetings?”  Well, scheduling meetings is just part of […]

Ask the Admin: Scheduling Tasks for Others

By | Oct 30, 2009

And we have another question about Microsoft Outlook, this time about scheduling e-mails. Json asked in his e-mail: Hi I read your article about setting up recurring tasks and wonder if there is any way to do automatic email reminders to my staff. My staff members have tasks with different due dates. For example, staff […]

Handling Conflicting Priorities

By | Sep 7, 2009

NOTE: Don’t forget to enter my contest to win a Starbuck’s Gift Card. photo credit: graymalkn Do you ever feel like you’re caught in a game of tug-o-war….and you’re the rope?  These days, supporting multiple managers is the norm more than the exception, and it isn’t uncommon to receive conflicting priorities from the various managers […]

10 Things To Do When You Have Nothing To Do

By | Jan 19, 2009

photo credit: sunshinecity One piece of advice that I give to every up-and-coming administrative assistant is this: NEVER SIT IDLE!  If you have nothing to do, then go out and find something to do.  Occasionally, though, you do find yourself temporarily at loose ends, so here’s a list of 10 things to do when you […]

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