Ask the Admin: Recurring Hourly Tasks in Outlook
I had a request from a reader about setting up recurring tasks in Outlook on an hourly basis. I know of only two options, both of which are workarounds. After doing some Google searches, I haven’t found anything else better, though. Use the Snooze Button The first option is to set a daily recurring task [...]
10 Things To Do When the Computer Is Down
Don’t you hate it when the computer or network is down? You feel like you can’t do anything, we’re so attuned to doing everything electronically these days. After you call the tech folks, what do you do then? We had a network outage last week, and I had to look around for a few minutes [...]
“You’re over your limit”
No, no, not your credit card. You’re e-mail account! We’ve all gotten the dreaded “You’re Over Your Limit” messages in our e-mail. There’s no better way to ruin a good day than to realize you must suddenly drastically reduce the size of your e-mail (or worse yet, your boss’s). You really only have two choices: [...]
Managing Calendars Part 2: Scheduling More Than Meetings
In my last post, I talked about using discretion in scheduling meetings. Today, we’ll go into other ways to manage your boss’s calendar to increase his productivity. Keep the Calendar More Full Than It Looks Let’s face it. If there’s a blank spot on your boss’s calendar, someone’s going to want to schedule a meeting there. [...]
Managing Calendars: More Ways to Keep the Boss More Productive
Last week we talked about helping the boss be more productive by properly screening calls. This week, let’s explore another way to help the boss be more productive: managing the calendar. More Than Just Scheduling Meetings “Managing the calendar,” you’re thinking. “Isn’t that just scheduling the boss’s meetings?” Well, scheduling meetings is just part of [...]
Ask the Admin: Scheduling Tasks for Others
And we have another question about Microsoft Outlook, this time about scheduling e-mails. Json asked in his e-mail: Hi I read your article about setting up recurring tasks and wonder if there is any way to do automatic email reminders to my staff. My staff members have tasks with different due dates. For example, staff [...]
Handling Conflicting Priorities
NOTE: Don’t forget to enter my contest to win a Starbuck’s Gift Card. photo credit: graymalkn Do you ever feel like you’re caught in a game of tug-o-war….and you’re the rope? These days, supporting multiple managers is the norm more than the exception, and it isn’t uncommon to receive conflicting priorities from the various managers [...]
10 Things To Do When You Have Nothing To Do
photo credit: sunshinecity One piece of advice that I give to every up-and-coming administrative assistant is this: NEVER SIT IDLE! If you have nothing to do, then go out and find something to do. Occasionally, though, you do find yourself temporarily at loose ends, so here’s a list of 10 things to do when you [...]
What Are Your New Year’s Goals?
As the holidays wind down, New Year’s Day looms, and with it the spectre of New Year’s Resolutions. While most people look at these resolutions in a personal sense, like losing weight, exercising more, or being more assertive, I’ve found it beneficial to apply the idea of New Year’s Resolutions to work as well. We [...]
Using the 43 folder system effectively
Chrissy over at OfficeArrow wrote a great post describing the 43 Folder reminder system. What? You don’t know what the 43 Folder system is? Well, go read Chrissy’s article now….I’ll wait). Back? It’s a great system, isn’t it? This system is very effective at keeping up with all of those little pieces of paper that [...]
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