Links Roundup – August 24, 2010

By | Aug 24, 2010

Here’s a list of the links I tweeted during the last few weeks.  If you’re into Twitter, you can follow me at What I’m Reading: 10 Excel Secrets Every Admin Should Know – Admin Secret adminsecret.monst… What I’m Reading: Add a Cover Page to a Word Document online-tech-tips…. RT @mmangen: #ExcelQueen Tip: CTRL+D Uses the Fill Down command to copy the contents and format into the cells below. RT @TechTipTweets: Need to print a #booklet in MS Office, make it into a PDF first.… […] Continue Reading…

No Budget for Training? Do It Yourself

By | Aug 18, 2010

Today’s article is a guest post from Wendy Stoneman.

In my time with my current employer, I’ve been involved in training a few of our new admins.  At some point in their first year they generally ask about training.  Can they get some sort of training to improve their skills in a particular software program or office process?  (Unfortunately, at our office the answer is “no”.)

Rarely though, is anyone referring to total immersion in a software program when they ask that question.  Usually, they’re getting bogged down with a few tasks in a particular software – they can’t fix footers […] Continue Reading…

Administrative Assistant Job Descriptions

By | Aug 16, 2010

Probably the most frequent questions I get and that I see asked on the internet is what is appropriate work for an Administrative Assistant.  You will rarely find any cohesive answers for this question, though, because the job description for any Administrative Assistant position will vary widely depending on the industry, the company, the department, and even the individual boss involved.  However, regardless of the specifics, most duties fall within certain general guidelines for Administrative Assistants.
Generalized Administrative Assistant Duties

Answering Phones and Screening Calls.  Your description may say something about “transferring calls appropriately”, which is just polite speak for screening […] Continue Reading…

My Job Changed, Why Not My Title

By | Jul 30, 2010

I hear the lament over and over, not just in the administrative support field, but in just about every field and industry I know.  It happens all the time.
The Job Changes
When you start a new job, you usually get a job description.  We all know, though, that jobs have a tendency to change over time.  As your boss learns what you can do, he starts adding on more duties.  You, being the up and coming assistant that you are, offer to take on duties.  Over time, the job just changes.  Not the job title, though, and bosses often seem […] Continue Reading…

Guest Posting

By | Jul 28, 2010

Do you have some great tips on how to be an Administrative or Executive Assistant?  Software tips?  A funny experience from work? Maybe just an opinion that you want to share? I’m soliciting guest posts for Administrative Arts.  If you would like to share something here, send it to me by e-mail.  Include: The blog post A brief bio A link to your blog or other site you would like linked A photo to go with your bio (optional) I know there are […] Continue Reading…

7 Posts You May Not Have Read

By | Jul 26, 2010

Those of you who know me will know that I’m an avid reader and huge fan of Problogger, a blog written by Darren Rowse on…well…blogging.  Last week, Darren talked about reintroducing content that your readers may not have read.  He called it the 7 Link Challenge.
Well, I’m always up for a challenge, and I know a lot of my more recent readers may not have read some of my older but still applicable content.  So, here it is, 7 Posts You May Not Have Read:

My First Post: Travel Arrangements To Wow Any Boss Part One.  Almost three years later, […] Continue Reading…

Ask the Admin: Records Retention

By | Jul 19, 2010

I got this e-mail from Kelly:
What is the business standard for the length of time to keep meeting minutes?

Thanks for your question, Kelly.  You didn’t specify what type of minutes you need to keep.  How long you retain meeting minutes will depend on the type of meetings you are referring to.  Most record retention schedules I’ve seen have recommended keeping board meeting minutes permanently.  Those are the only meeting minutes that are referred to in most retention schedules.
For other types of high level meeting minutes, such as executive management meetings and the like, you will probably want to get […] Continue Reading…

Links Roundup – July 16, 2007

By | Jul 16, 2010

Here we go again.  All of the links and tips I’ve shared recently on Twitter (or at least those I thought you might find interesting). What I’m Reading: 25 Things a Professional Woman Should Never Wear – Admin Secret adminsecret.monst… What I’m Reading: Add a Linear Regression Trendline to an Excel Scatter Plot online-tech-tips…. RT @TarotByArwen: PEOPLE! It’s "bated breath" not "baited breath"…unless you have minnows/worms/crickets on your tongue? RT @VTVA: If a job is huge, break it up into sections & schedule 2 or 3 […] Continue Reading…

Maintaining Your Office Supply Cabinet Part 3

By | Jul 7, 2010

In my last post on this topic, I talked about various folder options, tapes and clips.  In this post, we’ll talk about desk set items that you should keep in the supply closet, media to have on hand, and other miscellaneous items needed. Finding the Right Office Space and Desk Set Items Let’s face it, desk set items like staplers, hole punchers, and tape dispensers tend to grow legs and walk away.  Someone borrows yours and forgets to put it back.  They especially tend to walk away from public areas like copy areas and workrooms.  Also, while […] Continue Reading…

Becoming a Project Manager

By | Jul 5, 2010

While being an Administrative or Executive Assistant is, for many of us, a career goal in itself, many assistants desire to grow into other careers.  One job I’ve personally seen a number of assistants grow into is Project Management.
What Is Project Management
Project Management, in a nutshell, is about planning, organizing and managing the resources of a specific project.  The Project Manager must successfully handle the resources, time, money and scope of a project to meet the outlined goals.
Projects are generally time delimited.  They can run from just a few months to several years.  Project Managers can work as freelancers, […] Continue Reading…

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